How to Create an IEP Goal Data Sheet With AI

If you've ever found yourself spending hours trying to create data sheets to track IEP goals, you know how overwhelming it can be. While there is no one-size-fits-all solution to this challenge, you can make the process more manageable by using AI tools.

In this article, we’ll show you how.

You’ll discover two approaches to incorporating AI technology in your existing workflow, helping you quickly and effectively create IEP goal data sheets that are personalized, professional, and easy to maintain. You’ll also learn about ready-to-use prompt templates and real-world prompt examples you can adapt to your students.

Let’s get started!

Setting the IEP goal

Here’s the IEP goal we’re working with today.

We’re going to create a data sheet to track the progress of a 10th grade student every 2 weeks. Given a grade level text, the student will answer comprehension questions independently, with 80% accuracy in 6 out of 9 opportunities.

Your IEP goals will definitely be different. You may even have multiple goals. Regardless of the context, the strategy outlined here will still apply. In case you’re wondering if there’s a way to create IEP goals with AI, yes, there is, but that’s out of this tutorial’s scope.

How to create an IEP Goal Data Sheet with Monsha

Let’s try the easiest way first and save some time. 

1. Head over to Monsha and sign up or log in. (In case you’re not a user, you can create an account in under half a minute)

2. Once you're in, you'll see a range of resources you can create, from lesson plans to worksheets, to presentations and more. Select IEP Goal Data Sheet Generator.

By the way, this tool is available to anyone for free until July. So give it a try today!

3. You’ll be taken to the data sheet creation page. Here, you have the option to add reference materials, such as existing IEP goals or sample data sheets. Don’t worry about the format. You can upload a file or use other sources to create your data sheet, including something as simple as a link to a webpage. You can even combine multiple sources!

For this tutorial, we’re skipping this step because we are working with something straightforward.

4. The next configuration screen is the interesting part. It’s where you’ll specify your requirements. All you have to do is select the options you need, such as the language, your student’s grade level, the IEP goal, benchmarks, data collection frequency, and more.

Here’s our configuration for the tutorial.

IEP Language: English

Student’s Pronouns: He/Him

Student’s Grade Level: Grade 10

IEP Goal or Skill Area: Given a grade level text, the student will answer comprehension questions independently, with 80% accuracy in 6 out of 9 opportunities.

At what frequency do you want to collect data?: Bi-weekly

Number of trials you want to track: 3

That’s pretty much it, but you can provide additional instructions. So specify the requirements that you couldn’t add in the previous steps.

6. Click Generate, and your data sheet will be ready in seconds! Here’s what we got.

Not only does the data sheet contain the progress tracker and its details, it also includes some instructions for use.

Pretty handy, especially if you need to share it with others.

How Monsha is different from other IEP goal data sheet generators

With most IEP goal data sheet generation tools, the templates aren’t tailored to your specific requirements. So you’ll have to do a lot of manual work. On the other hand, Monsha makes the entire process smooth and flexible. Here’s how you can benefit from it.

Quickly customize your data sheet with clicks: Whether you want to add more benchmarks or goal detail or success criteria, you can do it without any manual edits. The Quick Actions feature instantly incorporates your requirements, saving you time.

Edit your data sheet: After generating the data sheet, add rich content like images, tables, and more. You don’t have to start from scratch at all.

Differentiate for your students: In case you need to develop multiple versions of the same data sheet for different groups of students, you can do it by adjusting the grade level or translating the resource. This is one of the examples of Monsha making AI-powered differentiated instruction convenient for you.

Easy export options: Download your data sheet as an Excel file or a Doc or PDF file. You can even export it to Google Sheets, Google Docs, and Canva. Sharing it on Google Classroom is also possible.

Multiple resources based on one material: If needed, you can create more resources directly from the data sheet you’ve just made. A set of worksheets relevant to IEP goals, for example.

One more thing. All your data sheets or other teaching materials remain accessible and organized via your Monsha account. So you don’t have to worry about losing track of your resources.

Creating IEP goal data sheets with AI chatbots

Whether you use ChatGPT or Gemini or Copilot, the process to create an IEP goal tracker depends on your prompting. The more clearly you can set the context, the better. That’s why you’ll get better results with teaching-focused AI prompts.

Let’s explore a few prompt templates and examples. You can customize them to suit your needs. By the way, if you need practical prompt examples for different resources, check out our AI prompt library for teachers.

Prompt Template 1: Appropriate for creating a basic IEP goal data sheet

Create an IEP goal data sheet for a student of mine.

Student info:

• Name: [Student First Name Only]
• Grade level: [Grade Level]
• Pronouns: [He/She/They]
• Primary disability: [Disability Category]
• Area of concern: [Primary area of concern, e.g., Speech and Language]
• Current performance: [Brief summary of academic and functional performance]
• Broad annual goals: [List of 1-3 broad goals]
• Accommodations/Modifications: [List]
• Existing services: [Speech therapy, OT, etc.]
• Progress monitoring frequency: [e.g., Weekly, Bi-weekly, Monthly]

Format the data sheet with a table including:

• Goal
• Objective
• Data collection method (observation, work samples, rubrics, etc.)
• Progress notes section
• Date(s) of data collection

Also suggest the best data collection frequency and format (checklist, rubric, graph, etc.) based on the student’s needs.

Prompt Template 2: Appropriate for an IEP goal tracker with SMART goals

Generate an IEP goal tracker data sheet for one of my students. Include SMART goals and a clear format for collecting data.

Student details:

• Name: [Student First Name Only]
• Grade: [Grade Level]
• Pronouns: [He/She/They]
• Disability category: [Primary disability]
• Area of concern: [e.g., Reading comprehension, Social-emotional skills]
• Current performance: [Brief description]
• Goal areas: [e.g., Reading fluency, Behavior regulation]
• Services provided: [e.g., Counseling once a week, Speech 2x/week]
• Accommodations: [e.g., Extended time, visual schedule]
• Preferred data tracking method: [Checklist, anecdotal notes, rubric, etc.]
• Progress monitoring schedule: [Weekly, Bi-weekly, Monthly]

Include:

• A table with goal, criteria, data tracking method, progress notes, and dates
• Easy-to-print format (simple table for clipboard use or digital logging)
• Suggestions for how to track progress efficiently

Prompt Template 3: Appropriate for creating multi-goal progress monitor template

Create an IEP goal progress monitoring sheet for a student with multiple goals across academic and functional areas.

Student details:

• Name: [Student’s first name]
• Grade: [Grade]
• Pronouns: [He/She/They]
• Disability: [e.g., Autism, ADHD, SLD]
• Current strengths and challenges: [Short paragraph]
• Academic goals: [List]
• Functional goals: [List, e.g., following directions, emotional regulation]
• Accommodations: [List]
• Services and frequency: [List]
• Preferred format for data: [Checklist, percentage mastery, notes, etc.]

Provide:

• A weekly data collection table for each goal
• Columns for date, method, level of independence, and comments
• Instructions for paraprofessionals or service providers on how to collect and record data

Prompt Example 1: Appropriate for tracking IEP goals for an elementary student

Create an IEP goal data sheet for a 2nd grade student named Liam. He has a primary disability of Speech-Language Impairment. His primary area of concern is expressive language.

His current performance shows difficulty forming complete sentences and using age-appropriate vocabulary.

His annual goals include:

• Using age-appropriate vocabulary in structured tasks
• Expanding utterances to 5+ words in classroom discussion

For context, Liam receives 30 minutes of speech therapy twice per week and has visual prompts and sentence starters as accommodations. Progress is monitored bi-weekly.

Format the data sheet with a table that includes goal, objective, data collection method, date, accuracy, and notes. Also recommend the best format for data collection (e.g., speech therapist checklist or visual rubric).

Prompt Example 2: Appropriate for tracking IEP goals for a high school student

Create an IEP goal tracking sheet for a 10th grade student named Laura. She uses she/her pronouns and has an Emotional Disturbance.

Her primary concern is self-regulation and managing frustration in class.

Her current performance includes frequent verbal outbursts and difficulty following redirection.

Annual goals:

• Use coping strategies (deep breathing, journal, asking for a break) in 4/5 situations
• Accept redirection without argument in 80% of observed opportunities

Laura has access to a calm corner, behavior support plan, and weekly counseling sessions. Progress is monitored weekly.

I need a data sheet with:

• Goal
• Behavior observed
• Coping strategy used
• Staff notes
• Frequency count
• Date

Suggest the best method for data collection (e.g., tally sheet, observation checklist, or digital behavior log).

Prompt Example 3: Appropriate for tracking multiple IEP goals related to academics and functional skills

I need an IEP goal data sheet for a 5th grader named Miguel. He has Autism and uses he/him pronouns.

He has delays in both reading fluency and social interaction.

Current performance: Miguel reads at a 2nd grade level and often avoids peer interaction unless prompted.

Goals include:

• Increase reading fluency to 70 WPM with 95% accuracy
• Initiate conversation with peers at least once daily

For context, he receives 60 minutes of resource support for reading and weekly social skills group. Accommodations include visual schedule, reduced distractions, peer buddy system. Progress is tracked weekly.

Provide a tracker with columns for:

• Goal
• Sub-goal or objective
• Data collection type (e.g., reading probe, observation)
• Date
• Performance
• Notes or context

Recommend tools like graphing fluency rates or checkboxes for social interaction.

Saving time on prompting is not always easy

As you can see from the templates and examples above, creating an IEP goal data sheet with general-purpose AI chatbots can take a lot of time. Now, you can manage it if you want a one-off tracker, but this process can get complicated really quickly when you need multiple trackers with different contexts. That’s why you may want to build a repeatable and reliable process. A process that can reduce your workload. That’s what Monsha does. It provides a quick way for you to set the context for any number of IEP goals and makes progress tracking easy. If you’re looking for such a solution, try Monsha for free.