How to Communicate Your School’s AI Policy to Families (Free Letter Template)

As schools start integrating AI tools into teaching and learning, it’s not just teachers and students who need clarity — families do, too.

That’s why we created a ready-to-use Family Communication Letter to help schools explain their approach to AI in a way that’s transparent, reassuring, and easy to understand.

This letter is part of our larger AI Policy Guide for Schools. You may also want to share the Student AI Use Guidelines and Glossary of AI Terms to support families.

📢 Why Family Communication Matters

When families don’t hear directly from the school, AI use can feel confusing or even alarming.

A well-written letter helps:

• Build trust and transparency
• Reduce misinformation or assumptions
• Reinforce your school’s values
• Show that AI is a support tool, not a shortcut

📄 What’s in the Letter?

The letter is designed to be printed or emailed to families, and it covers:

• Why the school is using AI tools in the first place
• What’s allowed and not allowed for students
• How teachers are expected to use AI responsibly
• What safeguards are in place around privacy and academic integrity
• Where families can learn more or ask questions

It ends with a warm, values-aligned message from the principal.

🚀 How to Use It

• Fill in your school’s name, address, and contact info
• Share during policy rollout or back-to-school communication
• Include in digital literacy or AI resource folders for parents

You can download the editable version here: Download Family Communication Letter (Google Doc)

📉 Pair This with Other Parent-Facing Resources

To build full family understanding and support, link this letter with:

• Student Guidelines for AI Use
• Glossary of AI Terms
• Main AI Policy Guide for Schools

These tools help demystify AI and empower families to have conversations with their children at home.

AI in schools doesn’t have to be scary. It just has to be shared clearly.

FAQs: How to Communicate to Parents about AI in the Classroom

Q: How should schools communicate AI policies to families?
A clear, accessible letter explaining the purpose, safeguards, and expectations of AI use is a great start.

Q: What should the AI family letter include?
It should outline how teachers and students will use AI, what data is protected, and how parents can learn more.

Q: When should schools send the letter home?
Ideally during policy rollout, the start of the school year, or alongside digital citizenship lessons.